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Understanding the Floor Plan

To access the Floor Plan, please use the following link:
https://admin.tablein.com/floor-plan

If you have not added your tables yet, please follow this setup guide:
https://help.tablein.com/setting-up-the-floor-plan

Viewing Reservations

The Floor Plan displays information for the current time by default.

When viewing a different day, the Floor Plan will initially show availability from the beginning of your opening hours. For example, if you want to check availability at 7:00 PM, simply click on that time in the timeline.

Tables with active reservations display a reservation card. The card color indicates the reservation status:

  • Blue - Confirmed
  • Green - Seated
  • Purple - Walk-in
  • Red - Blocked or No-show
  • Yellow - Pending

Each reservation card displays:

  • Guest initials
  • Number of guests
  • Assigned table
  • Reservation start and end time
  • Icons indicating reservation notes, VIP guests, or important reservations

Table Availability Indicators

If a table has reservations later in the day but is currently available, the Floor Plan shows the time of the next reservation. This helps you quickly determine whether a guest can be seated immediately or if the table will be occupied soon.

Additional indicators:

  • Blue "Next" tag - Indicates that the next reservation starts after the configured default reservation duration.
  • Red countdown timer - Shows how much time remains before the table becomes occupied.


 

Viewing Reservations for Specific Tables

When you click on a table in the Floor Plan, the sidebar displays all reservations assigned to that table for the selected day.

If you select multiple tables, the sidebar will display all reservations for the selected tables, allowing you to quickly review their availability and upcoming bookings.

To return to the full reservation list, either:

  • Unselect all selected tables, or
  • Click Reset All to clear the selection and return to the default Floor Plan view.

Creating a Reservation from the Floor Plan

There are two ways to create a reservation using the Floor Plan.

Option 1 - Select a Table First

  1. Select the preferred date and time.
  2. Click on the desired table.
  3. Click the Reservation button.
  4. Enter the number of guests.
  5. Set the reservation end time.
  6. Add the guest details.
  7. Click Save Reservation.

After creating the reservation, remember to unselect the table(s) to return to the normal Floor Plan view.

Option 2 - Create a Reservation and Select a Table Later

  1. Click the Reservation button.
  2. Enter the number of guests and reservation time.
  3. In the table selection step, either:
    • Select a table from the list, or
    • Switch to Floor Plan View to choose a table visually.
  4. Tables marked in red are unavailable and cannot be booked.
  5. Select an available table and confirm your selection.
  6. Complete the reservation by adding the guest details.
  7. Click Save Reservation.

The reservation will immediately appear on the Floor Plan.